Back Office Process Management: Aspect Software

Author: Aspect Software & DMG Consulting

Date: 17th February 2012

The Back-Office Staff Optimization Opportunity

Contact centers and back-office departments are two of the most people-intensive functions in enterprises. Due to their large number of employees and related expenses, these departments are rightfully capturing the attention of executives and chief financial officers looking for ways to reduce operating costs and risk. The problem is that though great effort has been dedicated to optimizing the performance of contact center agents during the past 15 years, little has been done to address the back-office staff challenge. According to DMG Consulting LLC research, there are approximately 3 times more back-office employees than contact center agents in the US. Executives are justifiably concerned, as back-office departments remain people-intensive and lack the technology to optimize staff performance and the overall customer experience.

Business process management (BPM) solutions have been used in back offices for years. These solutions provide a framework and tools for automating back-office (and many other types of) activities. They concentrate on automating workflow – the movement of work from one activity to the next – not on optimizing staff performance, productivity and quality.

Back offices today are facing three major staff-related challenges:
1. The need to capture, monitor and track all back-office work and employee activities, not just the work arriving and completed
2. The need to accurately forecast and schedule resources with the right skill sets to handle each work activity
3. The need to measure and enhance the quality and consistency of outputs to gain a competitive advantage through an improved customer experience

There is a new and emerging set of applications called back-office workforce optimization suites that assist enterprises in improving the performance of their back-office operating groups. These suites are based on contact center staff optimization techniques, best practices and automation, but have been enhanced to address the dynamics of the back office. This paper addresses three high value-added applications often included in back-office workforce optimization suites:

· Desktop Analytics
· Back-Office Workforce Management
· Back-Office Quality Control

Aspect Software

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